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Bainbridge Mayor and Council member Val Tollefson has posted the following memo on the City’s website:

To: City Council; Doug Schulze
From: Val Tollefson
Date: March 21, 2016
Re: Proposal for moving forward with the Suzuki property Background.

There appears to be majority Council support for selecting a developer and moving forward with development of the Suzuki property. At the same time, there is unanimous support that if any development is to happen, it must be in the context of protecting the important ecological attributes of the property. Finally, there is strong sentiment among some on the Council and within respected members of the community that before any development activity proceeds there should be an ecological assessment of the property, to establish baseline information and ensure that there is no compelling but currently unknown reason to abandon development efforts before any substantive development takes place. There is also some opinion that such assessment should be done by persons or organizations without ties either to the developer or to the City, in the apparent belief that an unbiased assessment cannot otherwise be expected.

Following are my views on these issues. I hope they will help us have a productive discussion tomorrow evening.

Baseline Ecological Assessment proposal.

While I agree that an early baseline assessment of some aspects of the property is prudent, I do not agree that such assessment should happen independent of involvement of the developer, for several reasons. First, tasking the City with contracting for such an assessment will inevitably increase the cost and slow down the process. Second, it is important to involve the developer in defining the scope of such an assessment so that the scope will not be deficient and require unnecessary repetition if the development proceeds. Third, at least one of the baseline issues that should be addressed (the impact of any proposed development on aquifer recharge and the hydrological functioning of the non‐ developed portion of the site) requires input from the developer with regard to areas subject to potential development.

I believe that any fear that involvement of a developer will compromise the process or be a de facto decision to proceed regardless of what an assessment might reveal are groundless if we take the following three steps:

  1. Task the Environmental Technical Advisory Committee to act as the City’s advocate in collaborating with the developer to define the scope of an assessment, in approving the qualifications of professionals retained by the developer to perform the assessment, and to verify the adequacy and reliability of any resulting work product. ETAC will have to agree to this assignment, and to its willingness to handle these responsibilities (which should be short‐lived) on an expeditious basis rather than through its regularly scheduled meeting process. Alternatively, the City could retain a professional project manager to discharge these responsibilities, although after some research I’m not sure where we would find such a qualified professional.
  2. The City will require that this assessment be completed and reported to the City Council for consideration and possible approval before any other aspect of a potential development proposal is considered by the Council.
  3. The City will agree to reimburse the developer its costs incurred in performing this assessment should the assessment result in the City deciding to abandon the project.

If the Council agrees that this is a reasonable approach, I suggest that we direct City staff to implement this strategy. Although the scope of the assessment should ultimately be determined by those with expertise, I suggest that the main items that need early attention are:

1. A survey of the property, to include surveyed location on the property of trees
identified by a certified arborist as mature or old‐growth, and the outline of the
portion of the property identified by that arborist as constituting “mature forest”.

2. A report by a certified arborist identifying the species, estimated age and health of each tree located in the survey.

3. A report by a certified arborist of requirements to protect the health of the mature forest, including buffers from construction activity, or recommendations on means of construction that would avoid damage.

4. A report by a qualified professional as to the impact on aquifer recharge that would follow from development of any particular part of the property, and of the
consequences for the ecological function of the remainder of the property of such
development.

5. A report by a qualified professional as to the minimum buffer around the existing pond and elsewhere on the southern border of the property necessary to preserve the essential ecological function of the pond, and to provide reasonable screening to adjacent neighbors.

Developer Choice proposal.

I recommend that we direct Staff to negotiate a development agreement with Olympic Property Group for the following reasons, and with the following instructions:

My recommendation of OPG is based on the following factors:

1. I believe that OPG is best‐qualified financially and by experience to provide a project that will be functionally and esthetically acceptable to the community.
2. I personally believe that for a development agreement to gain Council support, it will be important for the developer to lead the development team in considering innovative ways of addressing community interests and Council priorities, and to maintain a robust and effective community outreach process. I think OPG is best equipped to accomplish this.
3. Of those members of the public commenting in support of some development of the property, there has been significant support of including some sort of Boys and Girls Club/Community facility. Such a facility would be a good fit with this development and adjacent neighborhoods, and potentially would result in less traffic impact at critical times.
Development Agreement directions to Staff.
If we move ahead as outlined above, I suggest we provide Staff with some specific goals for a development agreement. My current list includes, in no particular order:

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